Shared Files in SharePoint

What's Changing

Your dealership's Google Shared Drives are becoming SharePoint sites. This is where your team's shared documents, templates, and resources live.

Think of it this way:

• OneDrive = your personal locker (just for you)
• SharePoint = the shared filing cabinet (for your team)

What Stays the Same

• Team files are still shared - everyone on your team can still access the same documents
• Permissions - only people with access can see shared files
• Real-time collaboration - multiple people can edit a document at the same time
• Version history - you can always see who changed what and go back to older versions

How SharePoint is Organized

Each dealership (or department) gets its own SharePoint site. Inside each site, you'll find:

• Documents - the shared file library (this is where your Shared Drive files went)
• Pages - information pages for your team (like an internal website)
• Lists - for tracking things like tasks or inventory

Finding Your Team's Files

From Your Browser

1. Go to your SharePoint site (your manager or IT contact will share the link)
2. Click Documents to see the shared file library
3. Browse folders just like you did in Shared Drives

From Teams

1. Open Microsoft Teams
2. Go to your team's channel
3. Click the Files tab at the top
4. These files are stored in SharePoint behind the scenes

From OneDrive

1. Open OneDrive
2. Look in the left sidebar for Shared Libraries
3. Your team's SharePoint document libraries appear here

Google Shared Drives to SharePoint - Quick Comparison

Working with Shared Files

Opening a Shared Document

• Click the file to open it in your browser
• Or click the three dots and select Open in Desktop App for the full desktop experience

Uploading Files

1. Navigate to the right folder
2. Click Upload or just drag and drop files from your computer

Sharing a SharePoint File with Someone Outside Your Team

1. Right-click the file and select Share
2. Enter their email address
3. Set whether they can Edit or View
4. Click Send

Tips for Dealership Staff

• Bookmark your dealership's SharePoint site for quick access
• Don't move files out of SharePoint into OneDrive - shared files should stay shared
• Use the Sync button to access SharePoint files directly from your computer's file explorer
• Your manager will let you know which SharePoint site your team uses

Need Help?

1. Ask your manager which SharePoint site your team uses
2. Contact your dealership IT contact
3. Email the CanadaOne IT team at it@canadaoneauto.com