What's Changing
Your personal files are moving from Google Drive to Microsoft OneDrive. OneDrive is your personal cloud storage - it works very similarly to Google Drive, just with a different name and a fresh interface.
What Stays the Same
- Your files - everything from Google Drive is migrated to OneDrive
- Cloud access - access your files from any device, anywhere
- Sharing - share files and folders with colleagues the same way
- Auto-save - files save automatically, just like in Google Drive
- File types - PDFs, images, documents all work the same way
Finding Your Files
On Your Computer
- Look for the OneDrive cloud icon in your taskbar (bottom right of your screen)
- Click it to open your OneDrive folder
- Your files are synced locally - you can work on them even without internet
On the Web
- Go to onedrive.com and sign in
- Or click the OneDrive icon from your Microsoft 365 app launcher (the grid of dots at the top left of any Microsoft 365 page)
On Your Phone
- Download the OneDrive app from the App Store or Google Play
- Sign in with your work email
- Access all your files on the go
Google Drive to OneDrive - Quick Comparison
| Google Drive | OneDrive |
|---|---|
| My Drive | My Files |
| Shared with me | Shared |
| Starred | Pinned |
| Recent | Recent |
| Trash | Recycle Bin |
Working with Files
Creating New Files
Click + New in OneDrive to create:
- Word document (replaces Google Docs)
- Excel spreadsheet (replaces Google Sheets)
- PowerPoint presentation (replaces Google Slides)
- Folder to organize your files
Sharing a File
- Right-click the file (or click the three dots)
- Select Share
- Type the person's name or email
- Choose whether they can Edit or just View
- Click Send
Finding Files Quickly
- Use the Search bar at the top to find any file by name or content
- Click Recent to see files you've worked on lately
- Pin important files so they're always at the top
Tips for Dealership Staff
- Don't store customer documents on your desktop - save them to OneDrive so they're backed up and accessible from any computer
- The OneDrive folder on your computer syncs automatically - save files there and they'll be available everywhere
- Large files like photos and videos work fine in OneDrive - the storage limit is generous
Need Help?
If you can't find a file or need help:
- Check the Recycle Bin - accidentally deleted files stay there for 93 days
- Use Search - it searches inside documents too, not just file names
- Ask a colleague or contact your dealership IT contact
- Email the CanadaOne IT team at it@canadaoneauto.com