Calendar & Scheduling

What's Changing

Google Calendar becomes Outlook Calendar. Your calendar now lives inside Outlook (the same app as your email) and also inside Microsoft Teams. Same purpose, same concept - just a new home.

What Stays the Same

• Your appointments and meetings - they're all migrated over
• Meeting invites - send and receive them the same way
• Shared calendars - still viewable and shareable
• Reminders and notifications - still pop up before meetings
• Recurring events - they transfer as-is

Finding Your Calendar

In Outlook (Desktop or Web)

1. Open Outlook
2. Click the Calendar icon at the bottom of the left sidebar
3. Your full calendar appears with all your events

In Teams

1. Open Microsoft Teams
2. Click Calendar in the left sidebar
3. You'll see today's meetings with a Join button when it's time

On Your Phone

1. Open the Outlook app
2. Tap the Calendar tab at the bottom
3. Swipe left/right to change days

Google Calendar to Outlook Calendar - Quick Comparison

Common Tasks

Scheduling a Meeting

1. Click New Event (or New Meeting in Teams)
2. Add a title, date, and time
3. Add attendees by typing their names
4. Use Scheduling Assistant to find a time when everyone is free
5. Add a Teams meeting link if you want a video call option (click "Teams Meeting" toggle)
6. Click Send

Viewing a Colleague's Calendar

1. In Outlook Calendar, click Add Calendar > From Directory
2. Search for your colleague's name
3. Their calendar appears side by side with yours (busy/free times only, unless they've shared details)

Setting a Reminder

• When creating an event, set the Reminder dropdown to your preferred time (15 minutes, 30 minutes, 1 hour, etc.)
• Default reminders apply to all new events

Tips for Dealership Staff

• Every Teams meeting automatically gets a calendar event - no need to create separate entries
• Use Scheduling Assistant when booking meetings with multiple people - it shows everyone's availability at a glance
• Colour-code your events using Categories (right-click an event > Categorize) to tell apart customer meetings, internal meetings, and personal time
• The Outlook app on your phone shows your calendar and email in one place - super convenient for checking your schedule between customers

Need Help?

1. Most calendar features work just like Google Calendar - try the same steps
2. Contact your dealership IT contact
3. Email the CanadaOne IT team at it@canadaoneauto.com